09.05.23
09.05.23
Think you have found the perfect venue for your new office? Great! Here is a step-by-step office move guide to help you on your office relocation journey.
What is the key to a successful office move? Preparation, preparation, preparation.
Once you have chosen your new office space, it can be 6 – 9 months to effectively plan and implement a full move from researching what you need to getting your staff in and settled, so you want to make sure you get the relocation process right.
There are a few things you need to consider before putting that deposit down and creating your office relocation project plan. You need to know what you’re looking for in your new space and fully understand your reasons for moving away from your existing offices. Think about the following:
Once you know what you need, start to set a realistic budget. Make sure you create a list and include everything you can think of. That way you don’t get caught out by any surprise costs.
Things to consider include:
Reaching out to a design and fit out company (that's us by the way) early in the process helps you obtain critical information, including knowing a realistic budget. You need to know early on whether the space you like is suitable for what you need.
Having worked with a wide variety of customers, APSS has case studies to help inspire your new office design. The comprehensive turnkey service includes design, fit-out, project management, and ongoing support. It means you only have to work with one company to complete your project. The alternative could mean you are trying to negotiate with different contractors at the same time, which can become very stressful.
A checklist is the best way to know where you are in the planning and implementation of the whole project. With so many things to do, it is a great way to keep on top of everything. Some things you might want to include are:
Before starting any design or planning, it is important to conduct a site inspection of your new office space. This will help the office fit-out company identify any potential issues or challenges. The site inspection will help you gain a better understanding of the space and how it can best be used to meet your requirements and create some floor plans.
You need to know your new office’s limitations. Do you have enough electrical sockets? Does it have the right infrastructure to support your IT network? Do you have enough space per person?
Once complete, the office fit-out company can start the design and planning phase. APSS will work with you to develop a design that meets your requirements and budget. The design should include a layout of the office space, the placement of workstations, conference rooms, and other key areas. It will also incorporate any new furniture you require, ie. new office desks, office chairs, filing cabinets etc.
Space planning will help to identify how much work is required from mechanical and electrical installations to the efficiency of the office layout. It is a step that can’t afford to be missed. Your office fit out company will work with you to create the best workspace design, showing you images and potentially providing a 3D virtual tour or a 2D video walk-through.
Once the design is finalised, the installation and construction stage of the project can begin. This includes the installation of partitions, flooring, ceilings, lighting, and any other necessary features. The office fit-out company will work with you to ensure the construction is completed on time, within budget and to your satisfaction.
You want to make sure you’re kept informed at all stages of the process. APSS holds weekly meetings to keep you up to date, obtain your feedback and make you aware of any potential issues before they become a problem or cause delays.
If you choose APSS, we provide you with a full programme so you know what timeline to expect. You can use this to book removal companies for any hardware, machinery and furniture you will be bringing with you. It also helps you schedule IT support to set up the new network, internet, and phone systems. This way, you can hit the ground running as soon as you’re able to get your staff into your new state-of-the-art office with everything ready to go.
Once construction is complete, it is time to move your office equipment and office furniture in. The office fit-out company will coordinate the move and installation of equipment and furniture. They will ensure everything is installed correctly and to your specifications.
This will allow you to start to update your company's mailing lists ready for the big moving day. Make sure you notify the post office, banks, and other financial institutions of the new address.
Finally, conduct a walk-through of the old office space and say your goodbyes to a place that has served you well over the years.
Once your staff are all moved in and unpacked it’s time to celebrate with an office warming party to bring everyone together and show them the great new features you now have available at your fingertips.
Moving offices can be a complex process, but with the help of an experienced office fit-out company, the process can be made simpler. If you want to ensure you get the best use of the space, request a call back from one of our expert team and APSS will help you create your amazing new workspace.
Our expert team specialise in quality and affordable office design services from start to finish.
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